UCF Sponsored Guest Accounts are time-limited computer accounts full-time UCF Employees (e.g., head of business unit, department, faculty, administration, etc.) can request for individuals such as associates, consultants, contractors, or guests who, for legitimate purposes, require access to technology resources during their temporary affiliation with UCF. UCF Employees must use the UCF Sponsored Accounts Application to request sponsored guest account provisioning, de-provisioning, and renewal requests. Sponsored Guests are required to provide UCF accurate identity information.
Accounts are granted to persons for official university business for a maximum length of one (1) year unless otherwise stated. Sponsors may opt to renew the account after the initial year by using the UCF Sponsored Account Application’s renewal process.
The UCF Sponsored Account Application notifies the sponsor and sponsored guest of needed actions as well as status updates on when account was created or disabled but does not provision any services to the account. Sponsors must separately request access to services and data from the application owner or security authorizer after the account is created (e.g., access to a specific application such as email must be made to the application owner or security authorizer). Once the UCF Sponsored Account Application notifies the sponsor that the sponsored guest account is ready for use, the sponsor can begin requesting access.
Security Authorizers
To find the Security Authorizer for your department, please visit the Registrar’s Office training site and consult the Student Records Authorizers list link towards the bottom of the page:
Resource Authorization Guide
(Complete all sections. FERPA course SR100W and a basic navigation course are required before working with institutional data (academic records.))
- Requester/Sponsor: After the system generates an EmplID, the requester will need to contact their PeopleSoft functional lead or Departmental Security Coordinator (DSC) contact within the department to provision the needed access.
- Individual needing access: Contact srtrain@ucf.edu to enroll in the required SR100W (FERPA Training) and basic navigation courses. More information is found here: http://registrar.ucf.edu/student-records-training
(Complete all sections. NOTE: FERPA course SR100W is required before working with institutional data (academic records.))
- Requester/Sponsor: After the system generates an EmplID, the requester will need to contact their PeopleSoft functional lead or Departmental Security Coordinator (DSC) contact within the department to provision the needed access.
- Individual needing access: Contact srtrain@ucf.edu to enroll in the required SR100W (FERPA Training) and basic navigation courses. More information is found here: http://registrar.ucf.edu/student-records-training
(Complete all sections with HR’s Security Authorizer / DSC approval)
- Requester/Sponsor: After the system generates an EmplID, the requester will need to contact their PeopleSoft functional lead or Departmental Security Coordinator (DSC) contact within the department to request the appropriate HR access. Information on DSC’s can be found here.
- Individual needing access: No action needed.
(Complete all sections)
- Requester/Sponsor: Once the sponsor receives the user account creation notification they must contact the system owner or Security Authorizer (SA) to request the appropriate access to resources (file shares, servers, etc.) or federated applications (Webcourses, etc.) Information on DSC’s can be found here.
- Individual needing access: No action needed.
(Complete all sections)
- Requester/Sponsor: No action needed after form is submitted.
- Individual needing account: Once the user receives their NID, he or she will need to reset their password by visiting http://mynid.ucf.edu before gaining access to VPN. Once their NID password is set, follow the instructions in KB0010298 to configure the VPN connection.
(Complete sections 1, 3, & 6)
- Requester/Sponsor: No action needed after form is submitted.
- Individual needing access: Once the user receives their NID, he or she will need to reset their password by visiting http://mynid.ucf.edu before gaining access to the UCF_WPA2 wireless network.
(Complete sections 1, 3, & 6)
- Requester/Sponsor: Ask your department’s ePAF originator to submit the “Enterprise Email – Add User Account eForm” to create an email account for the new user.
- Individual needing an email account: Once the user receives their NID, he or she will need to reset their password by visiting http://mynid.ucf.edu before gaining access to the UCF enterprise email account. The user will not be able to access their email account until the ePAF originator receives a notification indicating the email request is complete. Contact your ePAF originator to check on the status of your email account request (consult your supervisor if you are unsure of who this is.)
If you have any further questions, please contact the Identity and Access Management Team at iam@ucf.edu or the UCF IT Support Center at (407) 823-5117 or via email at servicedesk@ucf.edu.
Request a UCF Sponsored Account:
- Sponsored Account Request Form
- Used to request access for non-UCF affiliated individuals (e.g. vendors)
- Individual must have department sponsor their access